top of page

Terms & Conditions


All bookings are accepted on the basis of these Terms & Conditions and that by making this booking you understand & agree to be bound to them at all times. "The organisers" are Stephen Badham (Hot Ginger) and Martyn Nelson (The Swing Era).

We draw your attention to our Cancellation Policy and also remind you that dancing is an aerobic activity, and that participation is at your own risk. Birmingham Swing Festival and their teachers cannot accept responsibility for any claim, loss or damage which may occur from your participation at Birmingham Swing Festival..



Payment for Birmingham Swing Festival will be due immediately upon registering. Payments made by PayPal may incur a small handling fee. Your place at Birmingham Swing Festival is not confirmed until payment is received. If you need to discuss payments options with the organisers, please email


In the event that participants are unable to attend Birmingham Swing Festival, please note that the payment is non-refundable regardless of reason (illness, other engagement, poor weather, volcanic ash cloud etc). We suggest that you take out your own holiday or activity insurance to cover any unexpected situations. If the organisers cancel the event your payment will be refunded.

If you can no longer attend, please let us know as soon as possible via email at

If one person in a registration partnership cancels, the other person will lose their place until they can be paired with another partner. If you want to nominate a new partner send an email to change the name on your registration.



Birmingham Swing Festival passes cannot be sold, exchanged, changed or transferred to another person without the organisers' express permission.

If you wish to transfer or sell your ticket to another attendee you must first seek the permission of the organisers by emailing You must only sell to someone attending in the same role (leader or follower) and dance style (Lindy Hop or Balboa) as you . You will bear the sole responsibility to exchange monies with the person you sell your ticket to. The organisers will not accept any liability for any claim, loss or damage that may occur.

Leader/Follower Ratio

Birmingham Swing Festival will attempt to maintain a reasonable balance between leaders and followers and may do so by controlling the number of available leader and follower registrations at any time, as deemed appropriate. This will be communicated via our website, email, and/or social media sites.


Each competitor must have a workshop pass to enter competitions. Each competitor must be present at the competitor’s meeting, otherwise they may not be able to compete. Competitors are expected to behave with courtesy and professionalism at all times. A competing couple consists of one leader & one follower.


Dancing is an aerobic activity and dancers participate at their own risk, fully understanding that injury or loss is their own responsibility and that the organisers cannot be held responsible in any circumstance.



We adhere to the STEPS Safety in Swing Dance code of conduct. This code forms part of our Terms and Conditions.

Please read the code here.


The organisers and their team have a right to work in a non-threatening environment. The organisers reserve the right to refuse admission and/or contact with any person who displays verbal, physical and/or threatening behaviour. Our attendees have a right to enjoy dancing in a safe and enjoyable environment where appropriate etiquette and behaviours are expected. The organisers reserve the right to ask any person who displays inappropriate behaviour to leave the event with no liability for any claim, loss or damage which may occur. The organisers also reserve the right to turn down registrations or refuse entry to any part of the event at any time.

Regarding the level assessment, You agree to abide by the decision of the instructors and attend the level that you are placed in.



The organisers reserve the right to make any change to the classes, workshops, teachers, venues & prices without prior notice. Before travelling to Birmingham Swing Festival, please check this website for the latest updates or email During the Birmingham Swing Festival, please look out for updates on Facebook and Twitter for the latest news. In the event of an extreme weather event, we reserve the right to run the event with any teacher lineup that is able to attend. We reserve the right to use alternate teachers if extreme weather prevents teachers from reaching the event.

Filming and Photography

Anyone attending Birmingham Swing Festival agrees that they can be filmed, photographed or appear in any other form of media which may be used for the organisers' promotional purposes. All recordings (film, digital media, photographs or video) at Birmingham Swing Festival remain the copyright and property of the organisers and may be used by them at any time in any media, in perpetuity. Personal film or digital recording of the classes is not permitted without prior agreement of the teachers concerned. Please check with those appearing in personal photographs or videos before publishing. Commercial photography is not permitted, unless with the express permission of the organisers.

At any time the organisers' decision on any matter which may arise is final and attendees accept and understand that by registering they are bound at all times by the above terms and conditions and accept that the organisers reserve the right to amend or alter any information they have or may publish from time to time in connection with this event and such is incorporated within said terms and conditions.

Data Protection & Privacy Policy

At Birmingham Swing Festival, we’re committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.


Any questions regarding this Policy and our privacy practices should be sent by email to


Who are we?

We’re Birmingham Swing Festival, which is run by two swing dance organisations in Birmingham: Hot Ginger and The Swing Era.


How do we collect information from you?

We obtain information about you when you use our websites, for example, when you contact us about products and services, to register for our events or if you register to receive one of our newsletters.


What type of information is collected from you?

The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. If you purchase a product from us, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below.


How is your information used?

We may use your information to:

process orders that you have submitted;

to carry out our obligations arising from any contracts entered into by you and us;

dealing with entries into a competition;

seek your views or comments on the services we provide;

notify you of changes to our services;

send you communications which you have requested and that may be of interest to you. These may include information about events, news, activities and promotions.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection and processing of payments). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.


Who has access to your information?

The organisers of Birmingham Swing Festival, Hot Ginger and The Swing Era have access to your information. We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.


Third Party Service Providers working on our behalf:

We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process payments and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond Birmingham Swing Festival, Hot Ginger and The Swing Era for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.


Your choices:

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about swing dance events, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email:


How you can access and update your information:

You have the right to ask for a copy of the information Birmingham Swing Festival hold about you (we may charge £10 for information requests) to cover our costs in providing you with details of the information we hold about you.


Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.


Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.


Use of 'cookies':

Like many other websites, the Birmingham Swing Festival website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.


It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.


Links to other websites:

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.


In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.


16 or Under:

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.


Transferring your information outside of Europe:

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.


Review of this Policy:

We keep this Policy under regular review. This Policy was last updated in June 2019.

bottom of page